Frequently Asked Questions (FAQs) to Coronavirus measures

The crisis team has in coordination with the rectorate decided on a suspension of teaching. By decree of the Ministry of Education, Science and Culture M-V of 14 March 2020, teaching is temporarily suspended until 19 April 2020 inclusive. Public access will be suspended. Students are not allowed to stay in the buildings on campus, with the exception of the Holzhausen student residences, the canteen lobby and the guest houses on campus.

The Ministry of Education, Science and Culture announces the continuation of teaching operations from 20 April 2020. Due to the epidemiological situation, teaching and studies do not take place in classroom form, but, for example, in digitally supported formats ("distance learning").

Further information to the measures of the permanent crisis team can be found here. 

 

Frequently Asked Questions and their answers to the current situation in the areas of Incoming and Outgoing Students/Staff of the International Office can be found in the following.

 

 

Frequently Asked Questions of international students at HOST
Who can I ask in case of problems?

Please contact the International Offiice with any kind of problem. You can reach the incoming coordinator, Mr. Gratkowski, by phone or e-mail.

How do I enrol at the University of Applied Sciences Stralsund?

The personal enrolment is cancelled. Please send your documents completely and in one pdf-document until 24/03/2020 per e-mail to: sekretariat.studium@hochschule-stralsund.de

The following documents are needed in order to complete the enrolment:

- A health insurance certificate from a German health insurance company that you are insured and indicating your insurance policy number and the company number (Betriebsnummer) of the health insurance company (please note: the insurance certificate can be submitted subsequently via e-mail until 19/04/2020)
- Your passport including visa (only non-EU countries) or the residence permit
- Image file of a passport photo for your student card
- Confirmations of exmatriculation in case you have been enrolled in other universities in Germany before
- Signed User Regulations of the use of the university computing service and network facilities (see attachment)
- A bank statement (pdf-file) showing that you paid the semester contribution fee (77,00 €) and the registration fee (20,00 €); all together 97,00 €

Do supplements for the cancelled courses exist?

Teaching will be suspended until 19/04/2020. Students are not allowed to enter any building on campus (except the guesthouse and Holzhausen). The faculties are encouraged to offer and create alternative teaching methods. You will receive more detailed information via e-mail or via the online platform ILIAS (see below) from the responsible persons of your study courses and faculties as well as from your teachers.

Please find your courses and teachers in your schedules. You can find them on the website of the university: Hochschule Stralsund > HOST > Fakultäten > Elektrotechnik und Informatik/Maschinenbau/Wirtschaft > Studienorganisation > Semesterwochenpläne

Please sign up to your courses on ILIAS (https://ilias.hochschule-stralsund.de/ilias/login.php?client_id=ecs-ilias&lang=en) to receive material and information regarding your courses.

You can find more information here: https://www.hochschule-stralsund.de/corona-en/

I have questions regarding my courses and schedule. Where do I find my contact persons and how do I reach them?

You can find important contact persons for the suitable faculties of your study courses on the website of the University of Applied Sciences Stralsund: Hochschule Stralsund > HOST > Fakultäten > Elektrotechnik und Informatik/Maschinenbau/Wirtschaft > Ansprechpartner

Moreover, you can find an overview of all staff members and lecturers of the university here: https://www.hochschule-stralsund.de/en/host/the-university/staff/

Please contact your contact persons via e-mail.

Are offices of the administration of the university, for example study offices, Studierendenwerk Greifswald or the International Office in House 1 currently open for students?

Students are not allowed to enter the campus and any buildings on campus (except the guesthouse and Holzhausen9 until 19/04/2020. This includes all administrative offices in House 1. The resolution of the crisis team from 20/03/2020 states that from 25/03 until 20/04/2020 an extended emergency operation will take place at the university. This implies that staff members in the area of research and administration will also not be allowed to enter the campus and thus all administrative offices will be closed as well. However, you can still reach staff members via e-mail or phone.

Will events mentioned in the International Event Calendar take place?

The crisis team of the University of Applied Sciences Stralsund decided to cancel all events of the university until 31/05/2020. This also affects planned events of the International Office and International Event Point. The planned excursions in April and May will also not take place. If and how events can take place after 31/05/2020 must be decided according to the further development of the crisis and the International Office and International Event Point will inform students at the appropriate time.

You can find more information here: https://www.hochschule-stralsund.de/corona-en/

I am an ERASMUS-Student at the University of Applied Sciences Stralsund. Where do I find information regarding the implementation of the programme during the crisis?

The DAAD informs ERASMUS+ or students, who receive this or another scholarship by DAAD online about the current situation. The DAAD states that: “For Erasmus students, the EU Commission has announced that in the event of changes in travel plans (return, cancellation), costs can be reimbursed up to the amount of the total scholarship agreed upon in advance. As most universities in the Erasmus area are closed, we ask all Erasmus students to contact their home university.” (Source: DAAD as of 17/03/2020)

You can find more information and updates here: https://www.daad.de/en/coronavirus/#Information%20for%20ERASMUS%20grant%20holders

 

I need information on the status of my visa or residence permit. What do I need to know?

1) The certificates of those who have already applied for the extension of their residence permit and whose fingerprints were recorded at the foreigner’s registration office are currently being processed.

2) Those whose visa or residence title expires in the next 2 weeks, please contact incoming@hochschule-stralsund.de immediately. We ask all others to be patient.

3) For all those who are staying outside the EU and who are non-EU citizens: On 17.03.2020 the European Commission has ordered a 30-day entry stop for the time being. Please contact the German embassy and be patient.

For how long are offices such as the city registration office and the foreigner’s registration office closed to the public?

The authorities will remain closed for the time being until 19.04.2020. Please be patient.

I want to help during this hard time. What can I personally do?

The most important measure remains the same: Stay at home and avoid contact to other people as best as you can. Adhere to the regulations by the World Health Organization (https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public).

Hospitals are especially now in need of blood donations. If you feel fit enough a blood donation can help many people in need. On the website of the German Red Cross you can find more information and in the following link you can find where and when to donate blood here in Stralsund: https://www.drk-blutspende.de/blutspendetermine/termine?term=18435%20Stralsund

Is the online material valid to be included in the exams?

The online material is valid for the exams if it is made available for students in a reasonable way (for example on ILIAS).

Where do I get more information regarding the current situation, measures etc.?

In the University’s Corona section under https://www.hochschule-stralsund.de/corona-en/ you can find up to date and regularly updated information about the current situation at the University as well as measures for preventing a further spread of the virus. There you can also find links for further information on the websites of official health institutions like the Robert Koch institute or the Bundeszentrale für gesundheitliche Aufklärung in German.

You can find it under the mentioned link under: Frequently Asked Questions (FAQ) > all university members > Where can I get further information?

For information in English we suggest checking out the official website of the World Health Organization https://www.who.int/emergencies/diseases/novel-coronavirus-2019.

Moreover, you can get information on the website and live blog of the news portal Tagesschau:https://www.tagesschau.de/thema/coronavirus/. An English translation of the live blog is daily updated here: https://www.lengoo.de/blog/tag/covid-19-live-blog/

The mentioned sources are offering reliable information.

Frequently Asked Questions to PROMOS scholarships
!!!The following information are as of the current status (02.04.2020)!!!

As soon as we have additional or new information, we will publish it in the FAQ immediately. We ask for your understanding that finding solutions together in the interests of the students takes some time in this current exceptional situation and thank you for your patience.

Can I terminate my stay prematurely?

All PROMOS sponsors worldwide may terminate their stay prematurely.

 

 

 

Do I need to go abroad?

PROMOS sponsors whose stays are to take place in countries that currently provide for mandatory quarantine for persons entering from Germany are granted the right not to take part in the stay resulting from PROMOS funding.

 

What do I need to do if I terminate my mobility?

Please send an e-mail to international.office@hochschule-stralsund.de with 1) a short justification for the termination of the mobility, 2) the actual period of mobility (start and end date), 3) proof of costs incurred.

 

What will be refunded in terms of a pre-withdrawal within the scholarship period, if no mobility fixed rate was paid before?

Expenses for new flights or rebooking shall be refundable. Fixed rates for the stay abroad can only be paid for the respective period in which the student stayed abroad for the purpose of studying. Additional, already paid mobility rates must be reimbursed (regulations for half/full rates apply here).

Generally, only actual necessary cancelation/rebooking costs that cannot be legitimated in another way can be reimbursed with proof only.

However, we are currently checking the possibilities of cost absorption since the resources of the programme nearly exhausted to the fullest. A refund of costs can therefore not be confirmed until a final clarification by the DAAD.

What do I need to do if I don`t start my mobility?

Please send an e-mail to international.office@hochschule-stralsund.de with 1) a brief justification for the termination of the mobility, 2) the planned start date, 3) proof of costs incurred.

What will be paid if I don`t start my mobility?

If the stay abroad, that was initiated by a PROMOS scholarship, is not taken up, the scholarship cannot be paid. If the scholarship was already paid, the payment must be returned.

 

What can be refunded, if I don`t start my mobility?

Proven expenditures which arose due to noncancelable bookings (e.g. flight or train tickets) shall be refunded to the amount of the mobility fixed rate which applies to the particular country.

Cancelation costs shall be refunded as well.

Costs for visa or vaccination shall be refunded.

Costs for travel insurances CANNOT be refunded.

Generally, only actual necessary cancelation/rebooking costs that cannot be legitimated in another way can be reimbursed with proof only.

However, we are currently checking the possibilities of cost absorption since the resources of the programme nearly exhausted to the fullest. A refund of costs can therefore not be confirmed until a final clarification by the DAAD.

 

How can I take part in the call-back campaigns of the German Foreign Office?

Please register under http://www.rueckholprogramm.de/ so that you will be informed about current planning of the diplomatic missions abroad promptly.

The website rueckholprogramm.de is the central registration for the call-back campaign of the German Foreigner Office. Please use this even if you have already registered under the crisis preparedness list ELEFAND or another program (e.g. Condor).

 

Frequently Asked Questions to ERASMUS+ scholarships
!!! The following information are as of the current status (02.04.2020)!!!

As soon as we have additional or new information, we will publish it in the FAQ immediately. We ask for your understanding that finding solutions together in the interests of the students takes some time in this current exceptional situation and thank you for your patience. You can also find all the information in the FAQs of the DAAD.

Which costs can be refunded?

For each ERASMUS+ activity in affected areas which are part of the programme and where the Virus was discovered and classified as dangerous, the following regulation applies unrestrictedly:

If students, teaching or other staff are present in an affected region which is part of the ERAMUS+ programme, costs for rescheduling travel plans shall be completely refundable as a “force majeure”.

A refund of costs can therefore not be confirmed until a final clarification by the DAAD.

Which areas are perceived as being affected?

Regions that are affected have been classified as so by national public authorities. Please pay attention to travel advisory (not only travel warnings) by the Federal Foreign Office. 

 

 

What do I need to do if I cancel my mobility?

Procedure for mobilities if they must be cancelled due to the risk situation:

Please write an E-Mail to international.office@hochschule-stralsund.de with 1) a short explanation why the mobility must be cancelled, 2) the actual period of the mobility (start and end date), 3) subsequently submission of the original evidences or certified copies.

 

What are the consequences if I completely drop out of the mobility?
  • The in the Grant Agreement agreed total sum of funding must not be exceeded. You can find the calculation base of the total sum of funding in the article 3.2. of the Grant Agreement.
  • Eventual surpluses out of already disbursed rates must be reclaimed by the participant.
  • The EU-Survey as well as the 2nd OLS-language test do not have to be taken up in this case.
Do I need to start my planned mobility?

The Federal Foreign Office has expressed a worldwide travel warning for touristic travels. Therefore, students and teaching staff should also not take up stays abroad currently especially because most universities of the ERAMSUS+ partner countries are also closed.

 

What do I need to do if I don´t start the mobility?

Please send an e-mail to international.office@hochschule-stralsund.de with 1) a brief justification for the Non-commencement of mobility, 2) the planned start dateThe EU-Survey as well as the 2nd OLS language test can be waived in these cases.

How can I take part in the call-back campaigns of the German Foreign Office?

Please register under http://www.rueckholprogramm.de/ so that you will be informed about current planning of the diplomatic missions abroad promptly.

The website rueckholprogramm.de is the central registration for the call-back campaign of the German Foreigner Office. Please use this even if you have already registered under the crisis preparedness list ELEFAND or another program (e.g. Condor).

 

Will I receive the funding if my courses are just offered as online-classes?

Sponsored persons, who continue their studies abroad via online courses / home office, still receive their funding. This requires that all courses are offered by the university of the host country and contribute to the study objectives defined in the Learning Agreement. Hence, the study objectives still must be accomplished (regardless of the place where the courses or exams will be implemented) in order to fulfil the Grant Agreement.

Which evidences do I need to submit if I drop out of the mobility?

To account the actual costs due to force majeure original evidences or certified copies of rental contracts, transport costs etc. are needed. They must be kept in the file of the sponsored person und will, as the circumstances require be reviewed after the conclusion of the projects by the NA DAAD. In reasonable exception cases can the evidences be submitted as a scan or copy. Please get in contact with the International Office of the University of Applied Sciences Stralsund to clarify this.

How do I have to provide evidence about the final mobility phase?

Please let the university in your host country know that under the fulfilment of all requirements the confirmation for a stay abroad for the whole period of studies (present phase and E-Learning phase) should be certificated. If this should not be possible due to the current circumstances, an informal correspondence with the partner university that will be submitted to the sponsorship file of the person is sufficient. In this correspondence a confirmation for the whole study abroad should be visible or – as an addition to the existing “Confirmation of Stay” about the present phase – the confirmation of the additional fulfilled E-Learning phase.

Contact

Daniel Gratkowski

Incoming Koordinator

Tel:

+49 3831 45 6533

Room:

128, Haus 1

Contact

Janine Ketel

Outgoing Koordinator

Tel:

+49 3831 45 6539

Room:

126, Haus 1

The information are as of the 02.04.2020.